GSB Paralegal handles all non-substantive, administrative components of AME and PQME matters. This includes preparing and serving panel letters, appointment notices, confirmation letters, strike letters and Proofs of Service. We also assist in organizing related medical-legal records. 

Time sensitivity is a major concern in medical-legal coordination. Most AME and PQME correspondence and notices are completed within 20 minutes, provided the required information and attorney instructions are available. This allows attorneys to respond quickly to procedural requirements, physician communications, or opposing counsel’s actions. Medical index preparation related to AME or PQME records typically requires more detailed review and is completed within 24 hours, depending on record volume.

GSB assists with preparing appointment notices based on supporting documentation but does not independently make strategic scheduling decisions. We prepare and serve appointment notices, confirmations, cancellations, and reschedule notices based strictly on the attorney’s direction.

PQME strike letters are prepared and served when one or more physicians must be removed from a PQME panel due to specialty mismatch, conflicts of interest, statutory requirements, or lack of agreement between parties. GSB prepares these strike letters in a structured, review-ready format under attorney instruction and ensures they are properly served on all parties of record. Proper handling of strike letters is critical because errors or service failures can create disputes or procedural challenges. Our support helps attorneys execute strike processes cleanly and in compliance with applicable procedures.

Yes. Proofs of Service are prepared and served for all applicable AME and PQME-related documents. This includes panel letters, appointment notices, and strike letters. Proper service is essential in workers’ compensation matters to avoid challenges related to notice, timing, or procedural compliance. By including Proofs of Service with every applicable document, GSB helps attorneys reduce the risk of disputes or continuances related to service issues.

Medical indexes are prepared to give attorneys a clear, organized overview of medical documentation related to AME and PQME evaluations. GSB organizes records by provider, date, and document type, creating structured indexes that allow attorneys to quickly locate key reports and supporting documentation. These indexes are particularly valuable when attorneys are preparing for depositions, hearings, or settlement negotiations, as they reduce review time and improve document clarity. Indexes are prepared within 24 hours, subject to record volume.

Medical-legal information is handled using strict confidentiality and access-control protocols. Only authorized paralegals assigned to a matter have access to AME and PQME records, correspondence, and appointment information. All documents are exchanged through secure, encrypted platforms and handled in compliance with HIPAA standards. These safeguards ensure that sensitive medical and employment information remains protected throughout the coordination process.

No. GSB Paralegal does not provide medical opinions, legal advice, or strategic recommendations. Our role is limited strictly to document preparation, coordination, and procedural support.

Yes. GSB supports AME and PQME coordination for both defense and applicant-side workers’ compensation cases. Our administrative role remains neutral and procedural regardless of representation type, ensuring consistent support aligned with attorney instructions.

Delays in AME and PQME processes can significantly impact case timelines. GSB helps reduce delays by ensuring that correspondence is prepared quickly, notices are served properly, follow-ups are tracked, and documentation is organized promptly. By maintaining consistent oversight of medical-legal coordination tasks, we help attorneys keep cases moving forward without unnecessary administrative interruptions.

Law firms outsource AME and PQME coordination to GSB to reduce administrative workload, improve turnaround times, and ensure procedural compliance without increasing internal staffing. By offloading coordination and documentation tasks, attorneys can focus on medical strategy, disputes, and advocacy while retaining full control over decision-making and case direction.